Legalization of employment of foreigners

What is the legalization of foreign employment?

About

Zatrudnianie cudzoziemców wymaga od pracodawcy dopełnienia licznych formalności, zadbania o zgodność procedur i dokumentów z obowiązującymi przepisami, a także regularnych kontaktów ze stosownymi urzędami. It is a complex, time-consuming, demanding process in which Vekst Group – an agency for foreign labor – has vast experience.

Utilize the expertise of our experts and delegate or optimize the process of legalizing employment in your company.

Are you looking to hire skilled workers from outside of Poland, but find the formalities associated with legalization to be complex and time-consuming? Or perhaps you need to verify whether the way you employ foreigners in your company complies with current regulations? The legalization of Ukrainian employment is consuming too many resources in your company? In each of these cases, we can help you!

Np. Notification of non-acceptance/termination of employment

Np. Statement of assignment of work duties

Np. Type A work permits

Np. Notification of commencement/termination of employment

We are preparing all the documents for legalizing a foreigner's stay in the EU.

Np. Amendment of a previously issued decision on a residence and work permit for a foreigner

Formalities involved in legalizing the employment of foreigners

Documents we can obtain for foreign employees

Services

Forms of cooperation

  • Legalization outsourcing

    As part of the monthly subscription, we will take care of all aspects related to employing foreigners in your company. It includes: obtaining necessary documents, auditing the legality of employed foreigners, legal advice related to residency and work legalization, monitoring document deadlines, and liaising with local authorities.

  • Legalization audit

    We will verify the compliance of procedures and practices related to employing foreigners in your team with current law. We will conduct a detailed analysis of processes, documentation, and practices, and then prepare a report. This document will contain information about any discrepancies found as well as recommendations for corrective actions.

  • One-time assistance

    Authorize us to obtain the necessary documents to legalize the employment of a foreigner in your company. We will obtain the following document for you: Statement of assignment of work duties. Type A work permit Notification from the county governor Single residence and work permit.

  • Trainings

    We will organize training for the delegated employees from your company, focusing on the correct practices of employing foreigners. We offer two types of trainings: The first is a one-time meeting during which we present and discuss the current regulations regarding the legalization of employment for Ukrainians or foreigners from other countries. The second is a series of three meetings where we not only present and discuss current regulations but also analyze case studies - the most common errors in legalizing the employment of foreigners as well as non-standard situations.

  • Consultations for employers

    If you encounter procedural barriers that hinder navigating through legal intricacies, our expert assistance can be invaluable. Numerous regulations and procedures associated with legalizing employment often raise doubts. Are you wondering which tools are best to utilize for controlling legalization documentation? Are you unsure about the steps to take to ensure that your documentation is maintained accurately? Do you want to know how to increase the number of accepted documents? You can get answers to these and other questions by contacting us and taking advantage of our consultations.

Cross-border Posting of Workers

Companies operating in the international market, offering their services beyond national borders, must demonstrate the ability to flexibly manage their business. Frequent shortages of specialists may require sending employees abroad. This is a form of temporary transfer of human resources to work in a branch of the company located in another European Union country. International employee delegations are becoming increasingly common, but they entail additional responsibilities for employers. As an experienced agency, we offer support to businesses in managing delegations as well as in the HR and payroll area.

What is international employee delegation?
Who is authorized to delegate employees abroad?
Employer's responsibilities towards delegated employees

Entrepreneurs operating in the international market and cooperating with partners abroad often decide to delegate employees to other countries. ChatGPT This process involves temporarily sending a specialist abroad for a specified period to carry out tasks as part of a one-time assignment or ongoing collaboration. However, according to regulations, the duration of such delegation is limited and cannot exceed 24 months unless exceptional circumstances occur. Długotrwałe oddelegowanie stałego pracownika do wykonania obowiązków w oddziale partnerskim poza granicami Polski nie jest możliwe.

Operating a business in Poland also enables offering business services in other European Union countries. You can use cross-border employee delegation in accordance with applicable regulations if:

  • Your company has signed a contract for cooperation and provision of specific services for recipients from EU countries.
  • prowadzisz zakład o międzynarodowym zasięgu z oddziałami w państwach członkowskich,
  • you offer labor mediation services, and your company is registered as a recruitment and outsourcing agency.

Delegating employees abroad allows maintaining the employment relationship and the rights arising from it on the same terms as during work at the company's main headquarters. This means that providing services in another EU member state does not interrupt the continuity of employment in the parent company.

The employer's responsibilities towards delegated employees are precisely defined by the European Union regulations concerning cross-border employee delegations. These regulations require employers to:

  • ensure safe and hygienic working conditions,
  • determine the length of the work period and rest,
  • organize accommodation abroad,
  • cover travel costs and reimburse expenses related to maintenance and meals,
  • comply with rules regarding protected employment for specific groups of workers,
  • comply with regulations preventing discrimination based on gender, age, or nationality,
  • ensure proper compensation and overtime pay allowances.

Cross-border employee delegation can involve both sending a specialist to work in another country and hosting a delegated person to provide services in Poland.

Cross-border employee delegation – how can we assist you?

International employee delegation is an excellent option for companies aiming for dynamic growth and expansion into international markets. Thanks to this, employers can not only increase their competitiveness but also enhance the qualifications of their employees. However, cross-border delegation entails various responsibilities and the need to complete numerous formalities. As an experienced agency specializing in cross-border delegations, we offer comprehensive support in organizing such trips. We can assist you in handling formalities and provide full support related to delegation matters.

We offer as part of our services:

  • settling employees within the scope of the annual tax obligation,
  • support in insurance and social security contributions issues,
  • preparing document templates,
  • legal and tax assistance related to employee delegation,
  • employee recruitment,
  • accommodation organization,
  • HR and payroll services,
  • permanent support of a coordinator for cross-border delegation.

Vekst Group to agencja, z której możesz skorzystać, korzystając z kompleksowych usług związanych z zatrudnieniem pracowników. We provide assistance in completing all formalities, verifying documents, and guiding you through all procedures. We serve both international corporations and smaller companies looking to enter foreign markets.

Benefits for your company

Our services allow companies to expand their talent search to new markets. Employees from Eastern and Asian countries are known for their high motivation and openness to new challenges.

Collaborating with VEKST GROUP brings tangible savings. Thanks to our services, you don’t have to involve your employees in the legalization processes, you avoid costs associated with constantly updating knowledge, and you don’t have to independently contact the authorities.

The legalization of employing foreigners carried out by specialists from VEKST GROUP guarantees complete protection for the company – all procedures are conducted in accordance with applicable regulations and on time.

How we operate

Submission of a request for a quotation

Fill out the form or contact us by phone or email - we'll call you back and schedule a meeting.

Meeting, audit, and needs analysis

We will discuss the terms and model of cooperation, establish guidelines, verify needs, and expectations.

Preparation of cooperation terms

Based on the analysis, we will develop individually tailored solutions for your company.

Establishment of cooperation

We will sign the contract, assign a caretaker for your company, and begin a successful cooperation.

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